Human Resources Coordinator
|Employment Type:||Full Time|
|Description:|| The position works closely with The Head, HR and HR Managers in developing, implementing and evaluating HR policies, programs, functions and other assigned special projects. Emphasis on Employee Engagement/Relations, Benefits, Staffing - including vendor management, SAP researches and prepares various operations and employee related reports, forms and documents. Collaborates and responds to employees and leaders related to human resources questions, problems and issues. Requires excellent judgment, sound decision making, and attention to detail. In addition, maintains a professional demeanor and confidentiality. |
•Serves as a primary point person for employees and leaders within the Canadian MO, managing the day-to-day operation of Employee Relations, Staffing, and SAP/HCM for Canada, etc.
•Resolves HR questions from employees and leaders and recognizes complex issues that should be escalated.
•Addresses employee relation issues concerning leaves of absence (STD, LTD, Worker Compensation etc.)
•Manages employee information and organization charts.
•Responsible for overseeing OC Tanner Service Anniversary Program and reporting.
•Manages and maintains the job description database.
•Maintains the SAP/HCM database in a timely and accurate manner for Canada and supports same for US. Ensures 100% accuracy.
•Prepares standard reports and creates additional reports as needed utilizing the SAP/HCM for Canada.
•Provides various HCM / SAP services and expertise for HR Leaders.
•Possesses a working knowledge of the organization, database coding and structure and organization of the database. I don’t understand this. My question has still not be answered – what does this statement mean?????
•Maintains and audits employee files in compliance with applicable legal requirements.
•Prepares and completes various employee documents and approved Employee Change Forms/other necessary paperwork as required in a timely fashion.
•Administers Benefits and ensures employee understanding for the US.
•Responsible for management of MOW, Tuition Reimbursement program, Service Anniversary Program, and other employee engagement activities.
•Serves as a Halogen Administrator.
•Collaborates and supports the company on the achievement of AA goals.
•Aligns with the HR Manager, CDN regarding Employee Equity and Labor Relations
•Serve as Staffing Representative responsible for all aspects of recruiting.
•Conducts strategy/debriefing meetings with managers to develop specific recruiting plans.
•Regularly exercise discretion and judgment to analyze, respond to and resolve recruitment issues and/or concerns.
•Develops job postings, including conducting background research for internal postings and creating concise job summaries for all advertised positions, adhering to budget guidelines and limitations for Canada/US.
•Develops marketing information/items for recruitment.
•Develops and maintains professional relationships with college, university and community college placement offices.
•Conducts exit interviews and summarizes reports, escalating concerns/dept. themes to Head, HR and HR Manager.
•Assist with projects as requested by the Head of HR and Canadian HR Manager.
•Performs other duties as may be assigned.
|Qualifications:||To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.|
MINIMUM TRAINING AND EXPERIENCE
•An understanding of human resources principles and practices.
•Working knowledge of Halogen System an asset.
•Excellent written and oral communication skills in English (French as asset).
•Attention to detail and ability to multi-task.
•Follow up is essential.
•Tact, diplomacy and the ability to enlist the support of others are essential.
•Proven ability to work with all levels of employees required.
•Must be able to maintain confidentiality.
•Outstanding time management skills and the ability to work in a very fast paced environment.
•Proven PC skills and experience using various software packages are required, i.e. Microsoft Office - Outlook, Word, Excel. Experienced in developing spread sheets and Human Resource metrics is strongly preferred.
•Requires a Bachelor Degree in HR, Business or related field. Experience and expertise working HRMS Systems is required, Microsoft office, which includes Microsoft Word, Outlook, Excel, PowerPoint, Visio, etc., is required. Knowledge and experience with other computer software packages and working with databases is also required.
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