Directs the development of staffing strategies; manages the hiring process for a variety of levels; from temporary staffing to executive placement; makes improvements to streamline and enhance the staffing system; applicant tracking reporting and analysis; leads sourcing and recruiting initiatives and processes to leverage networking and employee referrals; manages college relations and oversees various sourcing and internship programs; manages relocation, immigration and other responsibilities related to staffing administration; ensures compliance with all state and federal discrimination and employment regulations.
Responsible for interviewing, testing, and referring applicants for clerical, technical, administrative and leadership positions throughout the Company. Considerable skill in interviewing techniques, a good knowledge of all clerical and specialized functions in the Company, understands the Company's organizational structure as well as has an extensive knowledge of personnel policy and procedure and Federal and State laws regarding employment practices.
SPECIFIC DUTIES AND RESPONSIBILITIES
ESSENTIAL JOB FUNCTIONS
•Executes on all recruitment activity.
•Manages recruitment strategies to achieve required staffing levels.
•Meets with managers to develop specific recruiting plans.
•Manages professional relationships with college, university and community college placement offices as a source to generate qualified applicants.
•Manages relationships with employment agencies and search firms including but not limited to negotiating and controlling employment-related fees.
•Schedules and attends job/career fairs with appropriate staff as a source to generate qualified applicants.
•Collaborates and supports the company on the achievement of AA goals.
•Ensures the timely and accurate input of iApplicant data.
•Prepares reports on a monthly basis for the Human Resources Compliance Manager.
•Provides information on company operations and job opportunities to potential applicants. Screens and refers qualified applicants to hiring manager for interviewing. May provide initial screening for manager to obtain work history, education, training, job skills, salary requirements.
•Manages entire interview process, secures travel and lodging for applicants, reference and background checks and expenses.
•Develops and conducts training programs for managers designed to improve recruiting and hiring efficiencies and reduce turnover, i.e. Behavioral Interviewing, Job Description, etc.
•Provides guidance and support to local and field managers related to human resources policy interpretation and enforcement.
•Researches, analyzes, prepares and presents manpower planning data, retention strategies, etc.
•Conducts exit interviews for departing employees; lead and facilitate the development of an effective retention strategy; provides summary and analysis of trending termination and retention data.
•Corresponds with job applicants to notify them of opportunities.
•Manages all staffing activities.
•Develops promotional material to aid in staffing.
•Develops, renews and updates job descriptions, including proper grading and EEO job group assignment
•Manages On-Boarding Administration and New Hire Orientation processes.
•Responsible for all immigration and relocation matters; liaise with outside counsel and relocation company as appropriate.
•Chairs reward and recognition committee; maintains website and all communications associated with program; notifies recipients of award and provides award redemption details.
•Performs other duties as may be assigned.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
MINIMUM TRAINING AND EXPERIENCE
•Bachelor's degree in Human Resources, Organizational Development, Marketing, Business Administration is preferred
•An understanding of Human Resources principles and practices.
•5-10 years of recruiting/staffing.
•Excellent communication skills, attention to detail and ability to multi-task.
•Tact, diplomacy and the ability to enlist the support of others are essential. Proven ability to work with all levels of employees required.
•Must be able to maintain confidentiality.
•Outstanding time management skills and the ability to work in a very fast paced environment.
•Must have strong written and oral communication skills.
•Proven PC skills and experience using various software packages are required, i.e. Microsoft Office - Outlook, Word, Access, Excel. Experienced in developing spread sheets and Human Resource metrics is strongly preferred.
MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS
Data Conception: Requires the ability to compare and or judge the readily observable functional, structural, or compositional characteristics (whether similar to or divergent form obvious standards) of data, people, or things.
Interpersonal Communication: Requires the ability of speaking and/or signaling people to convey, understand, or exchange information. Includes the receiving of information and instructions from individuals. Listens carefully.
Language Ability: Requires the ability to read a variety of documents and reports. Requires the ability to prepare reports and documents including personnel forms, various correspondence, etc. Using the proper format, punctuation, spelling and grammar, using all parts of speech. Has the ability to speak to various groups and individuals with poise and confidence.
Problem-solving: Has the ability to apply principles of rational systems such as human resources in order to solve problems and deal with a variety of concrete variables in situations where only limited standardization exists; to interpret a variety of instructions furnished in written, oral, diagrammatic, or schedule form. Must be analytical. Must be quick to learn.
Judgment: Exercises analytical judgments in area of responsibility. Identifies problems or situations as they occur and specifies decision objectives. Identifies or assists in identifying alternative solutions to problems or situation. Implements decisions in accordance with prescribed and effective polices and procedures with minimal errors. Seeks expert or experienced advice and researches problems, situation and alternative before exercising judgment.
Verbal Aptitude: Requires the ability to record and deliver information and to follow oral and written instructions especially when multiple different instructions are given at one time.
Numerical Aptitude: Requires the ability to utilize mathematical formulas; add and subtract totals; multiply and divide; determine percentages and decimal; and determine time and weight.
Quality of Work: Maintains high standards of accuracy in maintaining data, in compiling reports, and exercising duties and responsibilities. Must be conscious of proofing all work on an on-going basis. Exercises immediate remedial action to correct any quality deficiencies that occur in areas of responsibility. Maintains high quality communication and interface with all people.
Quantity of Work: Maintains effective and efficient output of all duties and responsibility as described under “Specific Duties and Responsibilities”. Must be able to handle multiple, competing priorities.
Interpersonal Temperament: The employee needs to relate to people in a wide variety of situations to achieve situational objectives. Must be adaptable to perform under stress. Must be trustworthy and possess the ability to maintain confidential information.
Initiative and Enthusiasm: Maintains an enthusiastic, self-reliant and self-starting approach to meet job responsibilities and accountabilities. Strives to anticipate work to be done and initiates proper and acceptable direction for the completion of work with a minimum of supervision and instruction. Must be exceptional at multi-tasking. Must be high energy due to the frequent, on-going demands.
Dependability: Assumes responsibility for doing assigned work and for not only establishing but also meeting deadlines. Accepts accountability for meeting assigned responsibilities in the assigned area. Must be confidential.
Physical Requirements: Must be physically able to operate a variety of automated office machines including calculator, copier, personal computer, etc. Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time. Must be able to lift and/or carry weights of ten to twenty pounds.
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